VACANCY ANNOUNCEMENT
ACTED (Agency for Technical Co-operation and Development) is an international NGO founded in 1993 and headquartered in Paris. ACTED provides relief to victims of conflict and natural disasters as well as local vulnerable populations.
Its activities range from emergency relief to long-term development projects. ACTED implements around 150 projects a year in twenty countries in Africa, Central Asia, Europe, Latin America and the Middle East.
ACTED has been working in Indonesia since April 2005 assisting those affected by the 2004 tsunami, the Nias earthquake and the Padang earthquake.
ACTED is now looking to recruit an exceptional candidate to fulfil the role of Office Manager in our Nias office.
1. Office Manager
Functions
a. HR & Administration:
* Preparing all Administrative Documents such as internal notes, memos, regulation and validates all documents with ACTED country office before diffusion
* To ensure the office conforms to recommended health and safety standards and is kept clean and tidy at all times.
* To lead the recruitment, interviewing and assessment of potential employees under the direction of the HR & Administration Manager and Area Coordinator
* Implement and ensure the maintenance of appropriate administrative systems as directed by the HR & Administration Manager
* Maintaining Dbase on important project data
* Representing ACTED in and out of office
* Supervise HR and Admin assistant and Compliance and Admin Officer on liaison activities and support him/her on daily routine works
* Correspondence and liaison with other Organisations & Entities and local authorities
* Organizing of payrolls for local staff according to Indonesian Labor & Tax Law
* Supervise all premises lease agreement process with negotiation with landlords and make contract bases on mutual agreement after approval of Area Coordinator
* Update Premises Follow up table for any changes on payment, allocation, agreement etc.
* Approve holidays of the staff by producing a coordinated holiday planning
* Management of staff in office, controlling of their attendance sheet
* Ensure the HR and Admin Assistant to maintain complete updated staff personal files
* Ensure the HR and Admin officer to send the all original document to Country Office
* Enforce ACTED internal rules and regulations
b. Finance
* Follow-up financial indicators of ACTED's projects ;
ACTED (Agency for Technical Co-operation and Development) is an international NGO founded in 1993 and headquartered in Paris. ACTED provides relief to victims of conflict and natural disasters as well as local vulnerable populations.
Its activities range from emergency relief to long-term development projects. ACTED implements around 150 projects a year in twenty countries in Africa, Central Asia, Europe, Latin America and the Middle East.
ACTED has been working in Indonesia since April 2005 assisting those affected by the 2004 tsunami, the Nias earthquake and the Padang earthquake.
ACTED is now looking to recruit an exceptional candidate to fulfil the role of Office Manager in our Nias office.
1. Office Manager
Functions
a. HR & Administration:
* Preparing all Administrative Documents such as internal notes, memos, regulation and validates all documents with ACTED country office before diffusion
* To ensure the office conforms to recommended health and safety standards and is kept clean and tidy at all times.
* To lead the recruitment, interviewing and assessment of potential employees under the direction of the HR & Administration Manager and Area Coordinator
* Implement and ensure the maintenance of appropriate administrative systems as directed by the HR & Administration Manager
* Maintaining Dbase on important project data
* Representing ACTED in and out of office
* Supervise HR and Admin assistant and Compliance and Admin Officer on liaison activities and support him/her on daily routine works
* Correspondence and liaison with other Organisations & Entities and local authorities
* Organizing of payrolls for local staff according to Indonesian Labor & Tax Law
* Supervise all premises lease agreement process with negotiation with landlords and make contract bases on mutual agreement after approval of Area Coordinator
* Update Premises Follow up table for any changes on payment, allocation, agreement etc.
* Approve holidays of the staff by producing a coordinated holiday planning
* Management of staff in office, controlling of their attendance sheet
* Ensure the HR and Admin Assistant to maintain complete updated staff personal files
* Ensure the HR and Admin officer to send the all original document to Country Office
* Enforce ACTED internal rules and regulations
b. Finance
* Follow-up financial indicators of ACTED's projects ;
* Help the Country Office to have a clear vision of the base's financial situation.
* Ensure the Finance Officer is accountable for the true and fair accountancy of his base.
* Ensure the Finance officer to send the all original document to Country Office
* Follow-up the budget control of the project
* Follow-up the Cost control of the project
* Follow-up the internal control of the support cost.
* Support all project related finance activities
* Ensure proper coordination of the finance department with all FLAT and Programmes departments
c. Logistics
* Procurement: responsible for ensuring respect of ACTED procurement procedures, specifically all necessary authorised signature on documents
* To oversee the purchase of office equipment and supplies
. Assisting in the procurement process of local supplies (Requests for Quotations, Analysis of Quotations, Submit Purchase Orders, clearing the import of goods; liaise with government for all permissions necessary to import goods.)
. Ensure the logistic officer maintain and update Inventory List of ACTED Assets
. Control the travel arrangements for all staff; process residence, re-entry and work permits for international staff.
* Ensure the logistic officer does the Car Registration and Managing insurance for vehicless and assets
* Procurement: responds to requests from ACTED offices in a timely and accurate manner
* Ensure that Lahewa base has all the means to function properly
* Responsible of all the materials belonging to ACTED on his base.
* Ensure the timely production a weekly Order Follow Up to send to the Logistic Manager and the Coordination
* Ensure an adequate and updated filling system
d. Assisting the Area coordinator
. Assist the expat Area Coordinator in all given tasks
. Assist with translation of documents as directed by the Area Coordinator
e. Reporting
. Co-chair hair the weekly coordination staff meeting with the Area Coordinator and send meeting minutes to all managers of the country office
. Prepare a monthly activity report and send it to the Area Coordinator and FLAT Managers by the each of month
. Oversee each FLAT department's Monthly report
Qualification:
. Bachelor's degree, Master's degree in relevant degree a plus
. 3 years of relevant experience, particularly in HR, finance, logistic, admin fields
. Experience in managing a field base of an international organisation a plus
. Experience in INGO would be an advantage
. Working xperience in Nias in a similar project would be an asset
. Very advanced command of English
. Computer proficiency:
o Proficient in using Microsoft office Excel and Word
o Outlook / Other mail management software
. Good interpersonal skills to liaise with other departments and external stakeholders
Benefit Package:
Salary starting from IDR 6.348.000,- (B-3)
Base : Gunungsitoli (1 person) with frequent travels to field locations
Code : Office Manager
To apply:
Please send your full application in English to <mailto:indonesia@acted.org> indonesia@acted.org or all ACTED Indonesia bases by post.
Vacancy will be closed 8 September 2010
* Ensure the Finance Officer is accountable for the true and fair accountancy of his base.
* Ensure the Finance officer to send the all original document to Country Office
* Follow-up the budget control of the project
* Follow-up the Cost control of the project
* Follow-up the internal control of the support cost.
* Support all project related finance activities
* Ensure proper coordination of the finance department with all FLAT and Programmes departments
c. Logistics
* Procurement: responsible for ensuring respect of ACTED procurement procedures, specifically all necessary authorised signature on documents
* To oversee the purchase of office equipment and supplies
. Assisting in the procurement process of local supplies (Requests for Quotations, Analysis of Quotations, Submit Purchase Orders, clearing the import of goods; liaise with government for all permissions necessary to import goods.)
. Ensure the logistic officer maintain and update Inventory List of ACTED Assets
. Control the travel arrangements for all staff; process residence, re-entry and work permits for international staff.
* Ensure the logistic officer does the Car Registration and Managing insurance for vehicless and assets
* Procurement: responds to requests from ACTED offices in a timely and accurate manner
* Ensure that Lahewa base has all the means to function properly
* Responsible of all the materials belonging to ACTED on his base.
* Ensure the timely production a weekly Order Follow Up to send to the Logistic Manager and the Coordination
* Ensure an adequate and updated filling system
d. Assisting the Area coordinator
. Assist the expat Area Coordinator in all given tasks
. Assist with translation of documents as directed by the Area Coordinator
e. Reporting
. Co-chair hair the weekly coordination staff meeting with the Area Coordinator and send meeting minutes to all managers of the country office
. Prepare a monthly activity report and send it to the Area Coordinator and FLAT Managers by the each of month
. Oversee each FLAT department's Monthly report
Qualification:
. Bachelor's degree, Master's degree in relevant degree a plus
. 3 years of relevant experience, particularly in HR, finance, logistic, admin fields
. Experience in managing a field base of an international organisation a plus
. Experience in INGO would be an advantage
. Working xperience in Nias in a similar project would be an asset
. Very advanced command of English
. Computer proficiency:
o Proficient in using Microsoft office Excel and Word
o Outlook / Other mail management software
. Good interpersonal skills to liaise with other departments and external stakeholders
Benefit Package:
Salary starting from IDR 6.348.000,- (B-3)
Base : Gunungsitoli (1 person) with frequent travels to field locations
Code : Office Manager
To apply:
Please send your full application in English to <mailto:indonesia@acted.org> indonesia@acted.org or all ACTED Indonesia bases by post.
Vacancy will be closed 8 September 2010
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=====================================================================
WWW.RAMAGUNA.COM - DESIGN & CONSTRUCTION
[Architecture][Interior][Exhibition][Other Civil Construction]
[Developer][Landscaping][Water Treatment][etc]
Contact Us:
Phone: +62 21 93 222 900 mobile: +62 857 166 44 5 44
Email: ramaguna@gmail.com ; tim_kreasi@ramaguna.com
Website: http://www.ramaguna.com
=======================================================================
JASA WEB DESAIN TERMURAH....!!!
http://www.webdesainmurah.co.cc - Jasa Pembuat Website murah - berkualitas untuk perorangan atau perusahaan
Ingin punya website murah dan berkualitas?
Atau ingin punya usaha pembuatan website yang laris tanpa harus memahami web design?
Jika anda ingin kedua-duanya, Maka anda sudah tiba di tempat yang tepat.
>> Cuma Rp.250.000 (nett, tanpa biaya lain)
>> atau Rp.100.000 (tutorial + software membuat website)
Sangat mudah di edit dan cocok untuk pemula tanpa harus pandai program dan tanpa harus punya komputer
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